Tell Coalescent what needs doing, in plain English. It connects to your apps, runs every step from start to finish, and saves the automation so the work happens on schedule — with proof every time.
1,030+
apps it can run across, plus custom connections built when something is missing
First session
from describing a task in plain English to a saved, scheduled automation
Every run
logged step by step, with a receipt you can hand to a client or an auditor
Repetitive work costs more than the hours it takes.
Platform
Most AI tools can start the conversation. Coalescent is built around the four things that make sure the work actually gets done.
Describe the outcome in plain language. Coalescent carries the work from the first step through completion, in the right order, without losing track of where it is.
Started today, 9:41 AM
Google Analytics · data pull
Pulled reports for 4 clients
Completed
Gmail · report delivery
4 client emails sent
Completed
Slack · team notification
Notifying account leads
There's no setup phase before you can run anything. When Coalescent needs permission to use an app, it asks in the moment. And if an app changes how it works, you're not the one who finds out when something breaks.
Apps
Connect an app once. Every run after that picks it up automatically.
Google Sheets
Shared models · rolling plans
Zendesk Support
Needs access to pull support tickets
Slack
Posting + threads in ops-updates
Every run logs which apps were touched, what was produced, and what completed. Reviewers, clients, and auditors get evidence tied to outcomes — not a story assembled afterwards.
Monthly client reports · February run
Completed Feb 26 · Owned by Ops
Analytics export
Performance data · 4 clients
Download · spreadsheet
Client emails sent
4 personalised reports delivered
Download · send log
Run record
Every step, app, and timestamp
Download · full record
Export everything
One bundle for reviewers and clients
Runs that finish cleanly are saved as automations you can reuse, refine, and schedule across your firm. The next run starts from what worked — not from a blank prompt or a copied email thread.
Saved from chat. Pulls the numbers, drafts the update, and posts it — one run.
Most teams save and schedule their first automation in their first session.
Step 1
Describe the recurring task in plain terms — the monthly client report, the candidate update cycle, the invoice follow-up. That sentence is the whole setup.
Step 2
Coalescent connects to the apps involved and runs each step in order, pausing only when a decision genuinely needs you.
Step 3
Save it as an automation and schedule it — daily, weekly, monthly. Anyone on your team can run it without knowing how it was built.
Every step updates live as it happens. If something needs your attention you see it immediately — no wondering whether the report went out, no calling someone to check.
Automations that work get refined, scheduled, and reused across clients and periods. The hour you spend describing the work pays back every week after.
Each run leaves a record of the steps taken, the apps used, and what was produced. When a client asks what happened — or an audit does — it's already written.
What it looks like in practice
You type something like this. Coalescent works out the steps, connects the apps, and runs it — then saves it as an automation you can schedule, or run again next week without any input.
Accounting practice
“Pull our top 20 clients from Xero, check which invoices are overdue, and send each one a personalised reminder with the amount owed.”
What runs
Coalescent checks Xero, writes an individual email per client, sends them, and logs who received what. Described once. Runs every week.
Recruitment agency
“Every Friday, check the ATS for candidates placed this week and send each client a status update with the candidate name and confirmed start date.”
What runs
Coalescent reads the ATS, writes a personalised email per client, sends it, and keeps a full record of the run. Saves the same two hours every Friday.
Marketing agency
“At the end of each month, pull performance data from each client's Google Analytics and create a Google Doc summary ready for our review call.”
What runs
Coalescent pulls the data, writes the summary, creates the doc, and shares it. Before the call. No one has to touch a spreadsheet.
Common questions
Accounting practices, recruitment agencies, marketing firms, and any operations-heavy business with recurring work worth automating. If your team does the same tasks every week or every month and has no time or budget for a setup project, Coalescent is built for you.
Yes. Coalescent is designed for teams without developers. You describe what needs to happen in plain language and Coalescent figures out the connections and steps. There's nothing to configure before your first run, and no technical knowledge needed to save, schedule, or reuse an automation.
Each run happens in a secure, private environment. Your login details for any connected app are stored encrypted and are never written into logs or visible to anyone else. Coalescent only asks for the access a specific run actually needs, and a full history of every run is kept and tied to your account.
Coalescent works across 1,030+ apps — accounting software, CRMs, communication platforms, spreadsheets, project management tools, and browser-accessible portals. If something isn't in the catalog, Coalescent can build the connection itself.
Tell us about one task your team repeats every day, week, or month. We’ll show you Coalescent running it from start to finish.
30 minutes · no preparation needed